ALAUX 029/21 FINANCIAL SYSTEM BLACKOUT/CUTOVER IMPACT ON AUXILIARY PATROL ORDERS

16 AUG 2021

FM: CHDIRAUX

TO: ALAUX

ALAUX 029/21

Subj: FINANCIAL SYSTEM BLACKOUT/CUTOVER IMPACT ON AUXILIARY PATROL ORDERS

(a) COMDT COGARD WASHINGTON DC 301527Z JUN 21/ALCOAST 237/21

1. As announced in reference (a), the Coast Guard will start its final Go-Live system check and transition to the new DHS financial management and procurement system called the Financial Systems Modernization Solution (FSMS) from October 01, 2021 to November 15, 2021. The FSMS interfaces with many Coast Guard information systems including the Coast Guard’s Auxiliary information system of record, AUXDATA II. During this time, referred to as the financial system blackout/cutover period, there will be significant impacts on all of these information systems including on the processing of Auxiliary patrol claims in AUXDATA II. Most notably, any Auxiliary patrol order claims submitted after October 01, 2021 will not be processed for reimbursement until after November 15, 2021.

2. In anticipation of the upcoming blackout/cutover period, any patrol orders currently in AUXDATA II need to be closed out prior to September 20, 2021. This will allow several days to resolve any potential claim issues prior to the last allowable close out date of September 24, 2021. Any claims not processed prior to this date will not be processed by the Coast Guard Finance Center (FINCEN) until after the scheduled end of the blackout/cutover period, November 15, 2021.

3. Only Auxiliary patrols determined by the Order Issuing Authority (OIA) to be mission essential should be performed during the blackout/cutover period. Auxiliarists performing such patrols must understand that their claims for reimbursement of associated authorized expenses will not be settled until after the period’s end, November 15, 2021.

4. If there are questions, please use your Chain of Leadership and Management (COLM) or Chain of Command as appropriate.

5. Internet release is authorized.

***For many reasons including the value of keeping communication lines clear and open as well as facilitating access to training and educational tools, all Auxiliarists are urged to have their own email address and to keep it updated in AUXDATA.***

*All ALAUX’s are posted on the Chief Director of Auxiliary web site located at: CHDIRAUX ALAUX

If you have a question regarding this ALAUX, please seek resolution within your Chain of Leadership and Management (COLM) including up to your servicing District Director of Auxiliary (DIRAUX). If your question still cannot be resolved after that, then please email CGAUX@uscg.mil.

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