Category: General Information

General Information

ALAUX 032/22 FY23 AUXDATA II PATROL ORDER GUIDANCE

united states coast guard

15 SEP 2022

FM:  CHDIRAUX

TO:  ALAUX

ALAUX 032/22

 

Subj:  FY23 AUXDATA II PATROL ORDER GUIDANCE

 

 

1.  Please find updated guidance on FY23 AUXDATA II entry of patrol orders.

 

a.  The Fiscal Year 2023 (FY23) budget will start at 0000 hours on 01 October 2022.

 

b.  Any patrol order being conducted on or after 0000 hours on 01 October 2022 will fall under the FY23 budget for funding. 

 

c.  Auxiliary members and Order Issuing Authorities (OIA) are reminded to continue to work on closing out FY22 patrol orders in accordance with ALAUX 028/22. 

 

d.  No “NEW” patrol request shall be requested in AUXDATA II (ADII) with a patrol date of 01 OCTOBER 2022 or later until further notice.

 

e.  The Office of Auxiliary and Boating Safety (CG-BSX), Office of Budget Execution (CG-83), and the Salesforce contractor are in the process of updating ADII for issuing patrol orders under the FY23 budget.

 

f.  Patrol requests for FY23 in “New” or “Requested” status, already entered in ADII, will be “Denied” by Salesforce.

 

g.  Patrol orders for FY23 in “Approved” status, already entered in ADII, will be “Cancelled” by Salesforce.

 

2.  The Coast Guard Comptroller recently released ALCGFINANCE 034/22, Subj: FY22 CLOSEOUT GUIDANCE. This message guidance forecasts the following dates for FY23:

 

a.  04 October 2022 – FSMS opens with limited functionality.

b.  15 October 2022 – FY23 accounts funded and available for use in FSMS.

3.  CG-BSX will continue to update messaging on FY23 budgeting and ADII as it comes available.

4.  Internet release is authorized.

 

If you have a question regarding this ALAUX, please seek resolution within your Chain of Leadership and Management (COLM) including up to your servicing District Director of Auxiliary (DIRAUX). If your question still cannot be resolved after that, then please email CGAUX@uscg.mil.

 

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ALAUX 031/22 CHIEF DIRECTOR FINAL ACTION ON NATIONAL BOARD RECOMMENDATIONS AT NACON 2022

united states coast guard

24 AUGUST 2022

FM:  CHDIRAUX

TO:  ALAUX

ALAUX 031/22

 

Subj:  CHIEF DIRECTOR FINAL ACTION ON NATIONAL BOARD RECOMMENDATIONS AT NACON 2022

 

 

At the 2022 Auxiliary National Conference (NACON) in Orlando, FL last week, the following recommendations were placed before the National Board.  They are summarized, with the Chief Director’s final actions, below:

 

1.  Recommendation:  Modification to Requirements for Auxiliary Annual Operations Service Award (Originator: Director of Response Roy Savoca and District Commodore D9 Western Region Commodore Harvey Randall / Date: 04 April 2022).

 

a.  Discussion:  The recommended change would allow Auxiliary participants in the air and surface operations programs to have credited toward this award all hours spent underway or airborne as well as up to 25 percent of associated training hours needed to prepare and remain current. Accordingly, the Auxiliary Manual (Commandant Instruction Manual 16790.1 (series)) section 11.A.11.f.(2) would be changed from:

“Displays the operational “O” device for underway (excluding underway for training), surface mission activity (60 or more hours), or for airborne aviation mission activity (excluding training) (30 or more hours). Support for on-the-water readiness exercises does qualify as operational service. No combination of surface and air operations is allowable for this award. Support activity includes those entered in AUXDATA with the activity code of U/W or ABN, excluding any with the submission code of TRN.”

To:

“Displays the operational “O” device for underway, surface mission activity (60 or more hours), or for airborne aviation mission activity (30 or more hours). Up to 15 training hours for on-the-water surface operations and up to 8 training hours of airborne aviation operations while assigned to duty, qualifies as operational service hours. Support for on-the-water readiness exercises does qualify as operational service. No combination of surface and air operations is allowable for this award. Support activity includes those entered in AUXDATA II with the activity codes of U/W, ABN, or TRN.”

b.  National Board action:  Approved.

c.  Chief Director final action:  Approved. Appropriate changes to AUXDATA II will be made to place this change in effect for creditable activity beginning with CY 2022.

2.  Recommendation:  Amend the Standing Rules of the National Board – Delete Rule 3.4 (Originator: Assistant National Commodore – Chief Counsel Commodore Douglas Cream / Date: 10 June 2022).

a.  Discussion:  Auxiliary Manual section 4.E.5.a.(1)-(7) defines the subject matter of proposals (recommendations) that may be brought before the National Board and considered for submission to the Commandant. That provision mandates proposals not consistent with (1)-(7) to be directed to the Chain of Leadership and Management (COLM) or to the “appropriate Auxiliary program committee…” The Standing Rules of the National Board of the Coast Guard Auxiliary (SR) 3.3 provides the procedure for the National Board’s exercise of that responsibility.

SR 3.4 is superfluous and confusing. It has resulted in misunderstanding in its interpretation and application to SR 3.3 in the context of proposed policy recommendations.

Auxiliary Manual 4.e.5.a. provides that if the subjects of policy proposals consistent with subdivisions (1)-(6) come to NACO or DNACO in accordance with Standing Rule (SR) 3.3(a) or (b), they must be presented to the National Board (the Board) for consideration following the procedures described in SR 3.3. If a recommendation does not fall within one of those six subjects, Auxiliary Manual 4.E.5.a.(7) provides that it may still be presented to the Board for consideration if NEXCOM approves and permits it to move forward. However, SR 3.4 could be mistakenly interpreted to provide that even if NEXCOM rejects the non-conforming recommendation under (7), any voting member of the Board may, by way of a motion made and seconded, still present the policy proposal to the Board for consideration. That interpretation would be erroneous.

SR 3.4 does not negate SR 3.3 because it requires that the subject motion is “in order;” a motion to adopt a recommendation whose subject matter is not consistent with Auxiliary Manual 4.E.5.a. is out of order because it is unauthorized. SR 3.3 requires that a recommendation submitted to the National Board for consideration must be “authorized by the Manual.”

b.  National Board action:  Approved.

c.  Chief Director final action:  Approved.

 

 

Respectfully,

Captain Troy P. Glendye

Chief Director of Auxiliary (CG-BSX)

 

If you have a question regarding this ALAUX, please seek resolution within your Chain of Leadership and Management (COLM) including up to your servicing District Director of Auxiliary (DIRAUX). If your question still cannot be resolved after that, then please email CGAUX@uscg.mil.

 

ALAUX 030/22 EXTENDED SOLICITATION FOR AUXILIARY SUPPORT OF SOUTHWEST BORDER OPERATIONS

united states coast guard

09 AUGUST 2022

FM:  CHDIRAUX

TO:  ALAUX

ALAUX 030/22

 

Subj:  EXTENDED SOLICITATION FOR AUXILIARY SUPPORT OF SOUTHWEST BORDER OPERATIONS

 

 

1.  Auxiliarists have provided outstanding support to the U.S. Customs and Border Protection (CBP) agency since May 2022.  The U.S. Coast Guard has received a Request for Assistance from the CBP agency for extension of that support.  The projected duration of this support now extends through November 2022.  The request seeks personnel to perform logistical support services as part of CBP’s operations along the U.S. Southwest Border (SWB). Coast Guard Auxiliarists are eligible and invited to help the Coast Guard fulfill this request. 

 

2.  The following table summarizes relevant deployment topics, considerations, requirements, expectations, and the method by which Auxiliarists can volunteer to participate in this effort.

 

Deployment Topic Deployment Question / Consideration Deployment Requirement / Expectation
Orders / Travel / Duration    
  Projected Duration of Overall Support Operations? September through November 2022.
  Minimum On-site Deployment Duration? Auxiliarists are expected to be at a deployment site at least fourteen (14) full and consecutive days (travel days to-and-from the deployment site are not included). Availability for longer on-site durations as well as multiple deployment availabilities is welcomed. If able to provide only between 7 and 13 days at the deployment site, then indicate that constraint as part of the application (see next block). Deployments of less than 7 days on site will not be arranged.
  Auxiliary Coordinating Entity and Point-of-Contact For Auxiliarists? 1 – The Incident Management Auxiliary Coordination Cell (IMACC) coordinates the vetting, management, and processing of Auxiliarists for this effort. It is operating virtually.

2 – Auxiliarists can apply for deployment and seek information through the IMACC by sending an email to the following address:  auximacc@cgauxnet.us.

3 – Those who respond will be sent further information about the missions as well as links to a site where they can provide information that will enable their vetting prior to deployment.
  Order Issuing Authority (OIA)? An Auxiliarist’s District Director of Auxiliary (DIRAUX) currently serves as the OIA by:

1 – Facilitating creation of an Auxiliarist’s requisite E2 travel account for travel claim processing.

2 – Providing written travel orders using travel authorization information and accounting data (aka, POET line) issued by the Coast Guard Directorate of Operational Logistics (DOL).

3 – Facilitating the processing of an Auxiliarist’s travel claim upon completion of their deployment.
  Travel Arrangement Expectations? Travel arrangements needed to get to and from the deployment site are to be made by the deploying Auxiliarist through the Coast Guard’s contracted travel agency (CWT SATO).
  Travel Expense Expectations? 1 – Travel expenses will be reimbursed via travel claim settlement upon completion of the deployment.

2 – Travel advances will not be provided.

3 – Only one travel claim may be submitted per deployment.

4 – Air and rail transportation arrangements to-and-from a deployment site will be paid for through a Central Billing Account when a deploying Auxiliarist makes their air/rail travel arrangements with the Coast Guard’s contracted travel agency (CWT SATO).

5 – On-site lodging, transportation, and per diem food expenses will be reimbursed.

6 – Auxiliarists considering whether or not to volunteer for this mission must be prepared to pay up-front expenses for meals and lodging (currently about $150 per day), and potentially additional expenses for a rental car.
  What If I Am Already Providing Recurring Support to a Coast Guard Unit? Auxiliarists who provide recurring support to a Coast Guard unit (e.g., an Auxiliary Culinary Assistant (AUXCA-1) who provides daily/weekly/monthly support to a CG galley/dining facility) must check first with that Coast Guard unit to ensure awareness and confirm their availability to support this operation.
  Personal Financial Readiness Expectations? Since associated deployment expenses are largely handled on a reimbursable basis, there is strong potential for Auxiliarists to compile significant bills. Interested Auxiliarists must therefore ensure they have a strong personal financial basis upon which to participate in this effort. As part of the deployment vetting process, Auxiliarists who indicate they need to borrow any funds in order to participate will be denied this assignment to duty.
On-site Work Expectations    
  Types of Support That Are Needed? Warehouse logistical support (e.g., stowing, monitoring, and recovering packages).

–          CBP desires administrative support as well but has not officially made that request through legal channels.
  Work Environment Expectations? Warehouse logistical support expected to be performed indoors. Anticipate needing physical ability to move boxes, materials, and supplies as well as performing shipping/receiving, inventorying, cataloging functions; ability to lift any weight is acceptable.
  Workday Expectations? 1 – Expect most support services to be performed in 8-to-12-hour shifts on a 24×7 basis every day.

2 – Auxiliarists can expect a day off after 7 days and every 7 days thereafter.

3 – Minimum 8-12 hours/day.

4 – Nighttime hours should be expected.
  Lodging Expectations? Local hotel/motel lodging arrangements as they are identified.
  Meal Expectations? There are no meal facilities provided for deployed personnel. Meals must be procured/arranged on an individual basis in and around local communities.
  Personal Protective Equipment Expectations? Masks and gloves are provided.
  Chain of Leadership Reporting Expectations? Deployed Auxiliarists should expect to have an in-brief from fellow Auxiliarists who have been on-site and the CBP on-site leader. An Auxiliary on-site team leader will be designated to serve as the primary point-of-contact with their CBP counterpart. The CBP on-site leader will provide day-to-day tactical tasking for Auxiliarists.
  Other Deployment Concerns? The Auxiliary Deployment Guide contains useful information for deployment preparations. It can be downloaded from the Auxiliary web site:  https://drive.google.com/file/d/1tN7_VZ3oRf0NJBZ5Q5YfweUGHhgKQ82k/view.
Medical / Health    
  Full COVID-19 Vaccination Required? 1 – Yes.

2 – Auxiliarists are considered fully vaccinated two (2) weeks after completing the second dose of a two-dose COVID-19 vaccine or two (2) weeks after receiving a single dose of a one-dose COVID-19 vaccine. Auxiliarists must be vaccinated with vaccines that are either fully licensed or authorized for emergency use by the Food and Drug Administration (FDA) (e.g., PfizerBioNTech/COMIRNATY, Moderna, Johnson & Johnson/Janssen vaccines); listed for emergency use on the World Health Organization Emergency Use Listing (e.g., AstraZeneca/Oxford).

3 – Until otherwise directed, Auxiliarists must attest to their full COVID-19 vaccination directly to the IMACC as part of their vetting process.
  Other Vaccinations Per Auxiliary Deployment Guidance Required? Yes. The Auxiliary Deployment Guide contains useful information for deployment preparations. It can be downloaded from the Auxiliary web site:  https://drive.google.com/file/d/1tN7_VZ3oRf0NJBZ5Q5YfweUGHhgKQ82k/view.
  Other Medical Concerns? The heat that typifies natural outdoor environmental conditions along the SWB at this time of year warrant consideration.
Training / Security    
  Auxiliary Core Training (AUXCT) Currency Required? Yes.
  Auxiliary ID Card Required? Yes. An Auxiliarist with an ID card that is expired less than one year remains eligible for deployment.
  Auxiliary Logical Access Card (ALAC) Required? No.
  Background Check Expectations? 1 – Must have at least a current annual Operational Support (OS) background check (i.e., favorably completed within the past year).

2 – The CBP Office of Professional Responsibility will review these background checks and also perform its own background check prior to an Auxiliarist’s travel to the deployment site.
  Other Vetting Expectations? 1 – The IMACC performs the majority of checks on Auxiliarists to ensure they are ready and appropriately eligible for deployment.

2 – The IMACC also collaborates with Auxiliarists’ District Commodores (DCO) and Directors of Auxiliary (DIRAUX) to confirm their suitability for deployment.

 

3.  The Chief Director of Auxiliary (CG-BSX) is coordinating appropriate recognition for Auxiliarists that deploy in support of SWB operations.

 

4.  Internet release is authorized.

 

If you have a question regarding this ALAUX, please seek resolution within your Chain of Leadership and Management (COLM) including up to your servicing District Director of Auxiliary (DIRAUX). If your question still cannot be resolved after that, then please email CGAUX@uscg.mil.

 

ALAUX 029/22 2021 AUXILIARIST OF THE YEAR 

united states coast guard

09 AUG 2022

FM:  CHDIRAUX

TO:  ALAUX

ALAUX 029/22

 

Subj: 2021 AUXILIARIST OF THE YEAR 

 

 

Commodore Douglas S. Cream of the Ninth District – Eastern Region (D9-ER), Flotilla 33 of Buffalo, NY is the 2021 Auxiliarist of the Year. The following ALCOAST recently announced his selection. Congratulations to Commodore Cream! Bravo Zulu!

 

 

Respectfully,

Captain Troy P. Glendye

Chief Director of Auxiliary (CG-BSX)

 

 

R 091313Z AUG 22 MID600052176766U

FM COMDT COGARD WASHINGTON DC

TO ALCOAST

BT

UNCLASS

ALCOAST 294/22

SSIC 16790

 

SUBJ:  2021 AUXILIARIST OF THE YEAR

 

1.  I am pleased to announce the selection of Commodore Douglas S. Cream of Ninth District-Eastern Region (D9-ER), Flotilla 33 in Buffalo, New York as the 2021 Auxiliarist of the Year.

2.  Commodore Cream enrolled in the Auxiliary in May 2002. He immediately integrated into the organization by holding many flotilla, division, district, and national leadership positions including Vice Flotilla Commander, Division Staff Officer for Operations, District Staff Officer for Legal Parliamentarian, and Assistant National Commodore Chief Counsel. During the past year, Commodore Cream provided invaluable legal consultation and advice to Auxiliary leadership and the Coast Guard’s Staff Judge Advocate on a remarkably diverse range of topics. A consummate shipmate, he leveraged his extensive legal expertise to assist the Mariner Credential Fraud Task Force (MCF-TF). Applying crucial insight and tenacious determination, he incisively analyzed volumes of complex jurisdictional reviews and prepared comprehensive briefs to Coast Guard leadership on nuanced legal decisions. His contributions were instrumental to the Task Force’s successful achievement of unprecedented enforcement goals and enhanced deterrence of future mariner credential fraud. He supervised the 16 Auxiliary District Staff Officer Legal Parliamentarians, ensuring they provided all Auxiliary regions with timely and accurate legal counsel. Exercising utmost devotion to duty, he sustained extensive activity as an Auxiliary Qualification Examiner, Coxswain, Team Coordination Training Facilitator, Station Buffalo Auxiliary Unit Coordinator, and Sector Buffalo’s Auxiliary Sector Coordinator..

3.  Commodore Cream was also an active member of his local community. Demonstrating a gracious and generous nature, he ensured his fellow Auxiliarists were fully accommodated by regularly providing housing for Auxiliary shipmates when visiting the D9-Eastern Region for training and mission support. He also served as an ardent champion and contributor to the Coast Guard Mutual Assistance program, and provided extensive pro bono legal counsel to many Coast Guard personnel.

4.  I heartily applaud Commodore Cream’s dedication to the Coast Guard Auxiliary’s success during the last year and for his numerous and substantial contributions to the Coast Guard. He will be formally recognized as the 2021 Auxiliarist of the Year at the Auxiliary National Conference in Orlando, FL on August 20, 2022.

5.  POC: LT Christopher Booth, COMDT (CG-BSX-1), at Christopher.W.Booth@uscg.mil. 

6.  RDML Wayne Arguin, Assistant Commandant for Prevention Policy (CG-5P), sends.

7.   Internet release is authorized.

 

If you have a question regarding this ALAUX, please seek resolution within your Chain of Leadership and Management (COLM) including up to your servicing District Director of Auxiliary (DIRAUX). If your question still cannot be resolved after that, then please email CGAUX@uscg.mil.

 

 

 

ALAUX 028/22 FY22 AUXDATA II PATROL ORDER CLOSEOUT

united states coast guard

08 AUG 2022

FM:  CHDIRAUX

TO:  ALAUX

ALAUX 028/22

 

Subj:  FY22 AUXDATA II PATROL ORDER CLOSEOUT

 

1. Fiscal Year 2022 (FY22) budget will be ending at 2359 hours on 30 September 2022.

2.  Any Patrol Order being conducted on or after 0000 hours on 01 October 2022 will fall under the FY23 budget. 

3.  In order to facilitate the FY22 budget closeout, Order Issuing Authority’s (OIA) must have all FY22 Patrol Requests that are currently in a “REQUESTED” status, either “APPROVED or DENIED”, no later than 15 September 2022.  Patrol Requests not already in AUXDATA II, for patrol dates between 15 September and 30 September 2022, must be “APPROVED” prior to 15 September 2022. Any Patrol Requests received by the OIA after 15 September 2022 may be “APPROVED” on a case-by-case basis. To view the list of Patrol Orders in AUXDATA II that need to be reviewed, signed and “APPROVED”, please use the following link  Patrol Orders (crmforce.mil).

4. Auxiliarist members who have Patrol Orders in an “APPROVED” status, except those meeting requirements of paragraph #6 below, must move Patrol Orders to “COMPLETED” status so OIA’s can review and submit to FSMS, no later than 15 September 2022. To view the list of Patrol Orders in AUXDATA II that need to be reviewed, signed and “APPROVED”, please use the following link Patrol Orders (crmforce.mil).

5.  OIA’s shall ensure all “COMPLETED” Patrol Orders are in a “SUBMITTED” status in AUXDATA II prior to 30 September 2022. To view the list of Patrol Orders in AUXDATA IIthat need to be reviewed, signed and “SUBMITTED” to FSMS, please use the following link Patrol Orders (crmforce.mil).

6.  OIA’s and Auxiliary members shall “CANCEL” any Patrol Order in an “APPROVED” status if there are no “Activities” and the Patrol was never conducted. This shall be completed no later than 01 October 2022. To view the list of Patrol Orders in AUXDATA II that need to be “CANCELLED”, please use the following link Patrol Orders (crmforce.mil). 

7.  All FY22 Patrol Orders must be closed out and submitted to FSMS no later than 01 November 2022. Patrol Orders remaining after that date will not be entertained.

8.  The above dates are subject to change based on Coast Guard Finance Center Guidance. 

9.  Auxiliarist members who have a Patrol Order reimbursement issue or who do not agree with the amount of the Patrol Order claim reimbursement, shall work with their OIA in correcting and/or resolving claim issues.  FINCEN customer service is only available to check the status of an existing claim or to obtain detailed information on claims paid by the Coast Guard Finance Center.

10.  Internet release is authorized. 

 

If you have a question regarding this ALAUX, please seek resolution within your Chain of Leadership and Management (COLM) including up to your servicing District Director of Auxiliary (DIRAUX). If your question still cannot be resolved after that, then please email CGAUX@uscg.mil.

 

 

ALAUX 027/22 UNITED STATES COAST GUARD’S 232ND BIRTHDAY 

united states coast guard

04 AUG 2022

FM:  CHDIRAUX

TO:  ALAUX

ALAUX 027/22

Subj:  UNITED STATES COAST GUARD’S 232ND BIRTHDAY 

 

Today, the United States Coast Guard celebrates its 232nd year of dedicated service to the maritime public across the world.  Its distinguished history is highlighted by the devoted support it receives every day from its uniformed volunteers of the United States Coast Guard Auxiliary.  Please read the following ALCOAST message recognizing this special milestone…and happy birthday, U.S. Coast Guard!

Respectfully,

Captain Troy P. Glendye

Chief Director of Auxiliary (CG-BSX)

 

 

R 041220Z AUG 22

FM COMDT COGARD WASHINGTON DC

TO ALCOAST

BT

UNCLASS

ALCOAST 288/22

SSIC 5700

 

SUBJ:  UNITED STATES COAST GUARD’S 232ND BIRTHDAY

1.  Today we celebrate the 232nd birthday of the U.S. Coast Guard; our theme for 2022 is: “Honoring our Past… Shaping our Future.”

2.  Since our inception in 1790 as the Revenue Cutter Service, the U.S. Coast Guard has evolved to serve our Nation by executing missions that only we can uniquely perform. Each time a new challenge or threat emerged, the Coast Guard responded to meet our country’s need. From domestic icebreaking and natural resource protection to drug interdiction and marine safety, our missions have broadened to firmly entrench our Service as a vital element of national defense and international security.

3.  Just as the U.S. Coast Guard steadfastly met these challenges in the past, we will continue our legacy of mission excellence to embrace the opportunities of tomorrow. The Coast Guard will be a leader in global maritime governance, enforcing the rule of law, facilitating safe and secure maritime commerce, and protecting people and natural resources in a dynamic geopolitical landscape. We will explore and employ innovative ways to optimize our people, assets, and authorities to deliver security to the American public. The Coast Guard will continue to cultivate partnerships domestically and internationally to strengthen the fabric of homeland security.

4.  We will also continue to proudly tell our story and connect it to the communities we serve. Two hundred years ago, U.S. Revenue Cutter FLORIDA deployed to Key West to defend our southern border against illegal imports of sugar, molasses, tobacco, and enslaved peoples. Today, August 4, 2022, Key West will become the newest Coast Guard City, recognizing the enduring support the city has shown for Coast Guard members and their families who call the lower Keys home. Later this month, we will also conduct a ‘Keel-Laying’ at the future site of the National Coast Guard Museum in New London, CT. This state-of-the-art facility will be an interactive time capsule that makes our ‘1790 to Now’ evolution story even more accessible for generations to come.

5.  Our Service’s history and its future exist because of your commitment to readiness and mission execution. You are the heartbeat of the Coast Guard and every one of you adds to our legacy every day. I am extremely proud of your collective accomplishments. As we commemorate this day and celebrate our shared history, I want to thank you and your families for your service to our country.

6.  Semper Paratus!

7.  ADM Linda Fagan, Commandant (CCG), sends.

8.   Internet release is authorized.

 

If you have a question regarding this ALAUX, please seek resolution within your Chain of Leadership and Management (COLM) including up to your servicing District Director of Auxiliary (DIRAUX). If your question still cannot be resolved after that, then please email CGAUX@uscg.mil.

 

ALAUX 026/22 FY21 AUXDATA II PATROL ORDER REIMBURSEMENTS 

united states coast guard

01 AUG 2022

FM:  CHDIRAUX

TO:  ALAUX

ALAUX 026/22

 

Subj:  FY21 AUXDATA II PATROL ORDER REIMBURSEMENTS 

 

1.  CG-BSX submitted 808 Patrol Orders to the Coast Guard Finance Center (FINCEN) for manual entry into the Financial System Modernization Solution (FSMS), and all Patrol Orders for Fiscal Year (FY) 2021 have been reimbursed. FY 2021 Patrol Orders reimbursement is complete.   

2.  Auxiliarists who have not been reimbursed for a Patrol Order in FY 2021 (only FY 2021) are recommended to submit a “Service Request” in AUXDATA II. 

3.  01 September 2022 will be the official closeout date for FY 2021 Auxiliary Patrol Order funding. Auxiliarists have until 30 August 2022 to submit a “Service Request” for any FY 2021 Patrol Order that they believe was not reimbursed. Any “Service Request” received for FY 2021 Patrol Orders after 30 August 2022 will not be entertained.

4.  Below is updated guidance for Auxiliary members to check the status of their Patrol Order reimbursement.

a.  Send an email to the FINCEN Help Desk at the following address – FIN-SMB-Customerservice@uscg.mil. 

b.  The Subject line of your email should be the FSMS invoice number from the Patrol Order in question. Patrol Order Document ID is no longer valid in the new financial system.

c.  Provide the following in the body of your email:

  i.  FSMS Invoice Number: (Found under the “Comments” block of the Patrol Order) 

 ii.  Amount claimed 

iii.  Member ID#

 

5.  Internet release is authorized. 

 

If you have a question regarding this ALAUX, please seek resolution within your Chain of Leadership and Management (COLM) including up to your servicing District Director of Auxiliary (DIRAUX). If your question still cannot be resolved after that, then please email CGAUX@uscg.mil.

 

 

 

ALAUX 025/22 PROMULGATION OF THE DIVERSITY AND INCLUSION EDUCATION AND AWARENESS PROGRAM

united states coast guard

26 JULY 2022

FM:  CHDIRAUX

TO:  ALAUX

ALAUX 025/22

 

Subj:  PROMULGATION OF THE DIVERSITY AND INCLUSION EDUCATION AND AWARENESS PROGRAM

 

 

1.  Recently the Coast Guard released ALCOAST 229/22 which promulgated the Diversity and Inclusion Education and Awareness Program, COMDTINST 5360.1. This instruction established the Coast Guard’s Diversity and Inclusion Education and Awareness Program for all Coast Guard active duty, reservist, civilian, and Auxiliarist personnel.   

 

2.  To read the instruction, please click the following link to access a PDF version: https://media.defense.gov/2022/Jun/21/2003020819/-1/-1/0/CI_5360_1.PDF.

 

3.  Internet release is authorized. 

 

If you have a question regarding this ALAUX, please seek resolution within your Chain of Leadership and Management (COLM) including up to your servicing District Director of Auxiliary (DIRAUX). If your question still cannot be resolved after that, then please email CGAUX@uscg.mil.

 

 

 

ALAUX 024/22 RESUMPTION OF IN-PERSON AUXILIARY C-SCHOOLS – REVISION TO CG-BSX POLICY LETTER 21-01

united states coast guard

25 JULY 2022

FM:  CHDIRAUX

TO:  ALAUX

ALAUX 024/22

Subj:  RESUMPTION OF IN-PERSON AUXILIARY C-SCHOOLS – REVISION TO CG-BSX POLICY LETTER 21-01

 

1.  On 28 May 2021, the Chief Director of the Auxiliary signed CG-BSX Policy Letter 21-01, Resumption of In-Person Auxiliary C-schools. It provided initial guidance for the resumption of in-person Auxiliary C-schools and limited attendance to individuals fully vaccinated against COVID-19. The policy letter was revised on 24 June 2021 to expand in-person Auxiliary C-school attendance to include unvaccinated individuals and define associated home unit Restriction of Movement (ROM) requirements. It was subsequently revised on 18 October 2021 to limit in-person Auxiliary C-school application and attendance to individuals fully vaccinated against COVID-19.   

 

2.  This policy letter has been revised again effective 25 July 2022. New provisions have been added to address recommendations and actions to take if instructors or students are exposed to COVID-19 or test positive for it during or after a C-school is completed. No penalty shall be assessed to an Auxiliary C-school student who is unable to attend or complete the school due to contracting COVID-19, experiencing COVID-19 symptoms, or being exposed to COVID-19.

 

3.  The policy letter can be found on the Coast Guard Chief Director of Auxiliary (CG-BSX) website at: CG-BSX Policy Letters.

 

4.  Internet release is authorized. 

 

If you have a question regarding this ALAUX, please seek resolution within your Chain of Leadership and Management (COLM) including up to your servicing District Director of Auxiliary (DIRAUX). If your question still cannot be resolved after that, then please email CGAUX@uscg.mil.

 

 

 

ALAUX 023/22 CHIEF DIRECTOR FINAL ACTION ON NATIONAL BOARD RECOMMENDATIONS AT NTRAIN 2022

united states coast guard

20 JUL 2022

FM:  CHDIRAUX

TO:  ALAUX

ALAUX 023/22

Subj:  CHIEF DIRECTOR FINAL ACTION ON NATIONAL BOARD RECOMMENDATIONS AT NTRAIN 2022

At the 2022 Auxiliary National Training Conference (NTRAIN) in St. Louis, MO in March, the following recommendations were placed before the National Board.  They are summarized, with the Chief Director’s final actions, below:

1. Recommendation:  Create the “G” Directorate for Auxiliary Chaplain Support (Originator: NACO, COMO Al Malewski / Date: 01 Jun 21).

a.  Discussion: Create the “G” Directorate within Auxiliary national FORCECOM for the management and direction of the concerns, plans, strategies, operations, doctrine, and policies of the Auxiliary Chaplain Support (ACS) program under the supervision of the National Commodore (NACO) through its Directorate Chief (DIR) who shall report directly to the Vice National Commodore (VNACO).  The “G” Directorate, by and through its DIR-G, shall maintain close, frequent and direct liaison with the Chaplain of the Coast Guard (CG-00A).

Since inception of the ACS program, it has rapidly expanded to provide vital services and support to the CG family as well as to the public in times of crisis.  As the program has grown, the need for structure, well-defined leadership, management, recruiting, operational span of control, and succession planning has become evident.  The creation of this Directorate will accomplish those objectives while demonstrating clearly and unequivocally that Auxiliary senior leaders understand the program’s incalculable value.

The Directorate shall be organized as provided by the Auxiliary Manual and include the following officers whose responsibilities, numbers, and office designations may be modified as deemed appropriate: one Director (DIR-G, 4 stripes); one Deputy Director (DIR-Gd, 3 stripes) to serve also serve as Training Officer for the ACS program; three Branch Chiefs (BC, 2.5 stripes); and one Branch Assistant for each district (BA, 2 stripes).  All other ACS Chaplains wear two stripes.

b.  National Board action:  Approved.

c.  Chief Director Final Action: Approved with the following adjustments:

(1)  Although there is clearly programmatic merit to creation of a separate ACS directorate (e.g., increasing demand and value of religious ministry support to the Coast Guard), the proposed organizational construct’s call for it to reside within Auxiliary national FORCECOM while reporting directly to VNACO is unprecedented.  It is also noted that VNACO already has four Deputy National Commodores and three Assistant National Commodores reporting directly to that office, and will have an additional ANACO reporting to it as a result of another approved proposal.  Accordingly, the DIR-G shall report to the Assistant National Commodore – FORCECOM.

(2)  The proposal does not include a Division Chief (DVC) between the DIR-Gd and the BCs and BAs.  This, too, is unprecedented.  The three proposed BCs, presumably one for each Auxiliary Area, may be elevated to DVC offices.  A sufficient number of BC offices to manage the ACS program among the 16 Auxiliary districts and regions should then be appointed.

(3)  All G-Directorate staff offices shall wear office insignia in accordance with the Auxiliary Manual, COMDTINST M16790.1 (series) and the Auxiliary Chaplain Support Program, COMDTINST 1730.5 (series).

2.  Recommendation:  Revise Auxiliary Manual Pertaining to Safety Hats (Originator: DIR-P, Kim Cole / Date: 11 Nov 21)

a.  Discussion: The Auxiliary Manual specifies hard hats with green visors.  These are no longer available.  We are recommending the manual be updated to current OSHA standards.  Per Chapter 10, page 10-19 of the Auxiliary Manual it calls for hard hats worn by the member to have the underside of the visor to be green.  This has been discontinued by manufacturers several years ago and is unavailable for purchase.  We are requesting this be changed, removing the line calling for the green underside of these visors.  By incorporating this change we would be in accordance with both the Coast Guard and with OSHA.

We also request that the qualification of Facility Inspectors and Pollution Responders be added to the list of missions that utilize the hard hats for their PPE.  Both qualifications are required by the Coast Guard to wear the hard hat when required by the facilities that are being inspected.  By incorporating these small changes to the Auxiliary Manual we will bring the hard hat descriptions up to OSHA standards and create so the member/Coast Guard is able to secure correct hard hats for the jobs specified.

b.  National Board action:  Approved.

c.  Chief Director final action:  Approved understanding that the lack of green visor availability does not warrant wholesale elimination of its current authorization for wear.  Accordingly, the authorization to wear white safety hard hats with green visors remains in place until they are no longer serviceable.

3.  Electronic Meeting Rules Template Change Proposal (Originator: DCO D5-NR, COMO Joe Giannattasio / Date: 05 Apr 21)

a.  Discussion.  Revisions to the Unit (Flotilla, Division and District) electronic standing rules template as follows:

(1)  Remove wording “when special circumstances warrant” from Article II, paragraph A.

(2)  Remove paragraph B. from Article II.

(3)  Remove paragraph A. from Article III.

The current standing rules template only allows the electronic rules in special circumstances, so it appears that routine use is not permitted. Per the direction provided in Enclosure (13) Auxiliary COVID-19 Reconstitution Guidance Version 2, paragraph E.2. as well as earlier guidance, units have been conducting online meetings. In many instances, member participation in these meetings has reportedly been greater than prior in-person only meetings. By eliminating the special circumstances wording, we are providing a means for units to routinely conduct electronic meetings with an opportunity for greater member participation. While the climate is changing and units are transitioning back to more in-person meetings, the “new” normal should recognize the realities of the virtual world in which we now operate. Note that all unit templates – flotilla, division and district – are affected.

b.  National Board action:  Approved.

c.  Chief Director final action:  Disapproved understanding that this proposal will be revisited in 2024 and fully anticipating that the provisions of AUX-SOP-004(A) Election of Unit Officers Through the Use of Electronic Means will be extended through 2023.

(1) The value of unfettered electronic meetings has thus far been proven solely and as a direct result of a special circumstance – the COVID-19 pandemic.

(2)   Moreover, significant appreciation and value of in-person meetings have concurrently experienced a renaissance during the past few months as many COVID-19 restrictions have receded.  The current temporary authorizations stemming from the special circumstance caused by COVID-19 should therefore remain in place through calendar year 2023 and be subject of a formal re-assessment whose results (and any accompanying proposal) will be presented to the National Board at NTRAIN 2024.

4.  Creation of ANACO-AS, ANACO-AS-d, W-Directorate and O-Directorate (Originator: NACO, COMO Al Malewski / Date: 01 May 21)

a.  Discussion:  Create the  Offices of Assistant National Commodore for Administrative Services (ANACO-AS) and Deputy Assistant National Commodore for Administrative Services (ANACO-ASd) under the supervision and support of the National Commodore (NACO) through the Vice National Commodore (VNACO)  to supervise and support the appropriate directorate staff officers of a Document Management Directorate (W-Directorate) and Administrative Investigations Directorate (O-Directorate). Create a Document Management Directorate (W-Directorate) and Administrative Investigations Directorate (O-Directorate) for the purposes stated below and for such other and further purposes as may from time to time be required.

There presently exists no Auxiliary managed office or department for identifying, organizing, managing, storing, indexing, archiving and preserving important records, documents, or publications, of the Auxiliary and its elements. Whether reduced to hard copy or preserved by any other means, important historical, operational, and instructional, information and materials of the Auxiliary are being permanently lost, destroyed, or otherwise irretrievable. A Document Management Directorate (W-Directorate) under the supervision and support of a Director, Deputy Director, and staff reporting to the Assistant National Commodore for Administrative Services (ANACO-AS), would be responsible for those tasks and such others as may be necessary to manage the written and electronic documents and records of the Coast Guard Auxiliary.

Events requiring resolution of factual issues (i.e. mishaps, unusual incidents, conflicts among members, and disciplinary proceedings) occur within elements of the Auxiliary.  Those events may require Auxiliary leaders to quickly and accurately obtain relevant facts not readily available. Obtaining the personnel resources required to promptly obtain those facts is often problematic.  The situation may require personal interviews, and location of relevant documentation by impartial fact finders with no prior knowledge of the involved parties. The manner in which the Auxiliary conducts its fact finding can affect the Auxiliary’s ability to manage itself. Consistent principles and procedures must be followed whenever the need to resolve factual conflicts or accurately establish the facts of a situation. An effective investigatory process can also protect the interests of the Auxiliary and its members by accurately identifying areas of improvement for internal Auxiliary operations when issues requiring resolution of factual disputes arise. The O Directorate will be staffed by Auxiliarists with credentials attesting to their training, experience, skill, ability, and proficiency in conducting fair, efficient, confidential and professional investigations. Subject to budgetary and personnel resources, and consistent with all applicable guidance documents, the services of the Directorate will be available to elected leaders of the Auxiliary and Coast Guard Officers.

b.  National Board action:  Approved.

c.  Chief Director final action: Approved understanding that the VNACO will now have four Deputy National Commodores and four Assistant National Commodores reporting directly to that office.  Moreover, this will considerably add to the significant increase of approximately 58 percent in national staff offices that the Auxiliary has experienced since 2018.

5. Auxiliary Flight Suit Policy Recommendation (Originator: DIR-R, Roy Savoca / Date: 19 Feb 21)

a.  Discussion.  Update the Auxiliary Manual, Section H.5., Auxiliary Flight Suit to standardize requirements for flight suits, outerwear, covers and gloves.  If approved, document AV-04-2-A (Standard for Flight Suits for Auxiliary Aviation) and the HR uniform guide PowerPoint presentation will be updated for consistency.

The HR Directorate, Uniform Division was advised, reviewed the recommended updates and had no comment or objection. Section H.5. of the Auxiliary Manual is out of date for flight suit standards.  The Flight Standards Branch of the Response Directorate recommends removing any reference to a blue flight suit and cloth name patch. Auxiliary flight crews will all wear the sage green flight suit with a black leather name patch.  Standardized lettering is specified for the black leather name patch. If adopted, this update will standardize and enhance the professional appearance of Auxiliary flight crews.

Outerwear is not currently specified and needs to be standardized.  The CWU-36/P (summer jacket) and CWU-45/P (winter jacket) are recommended.  Additionally, the brown leather G-1 is allowed when authorized by the Air Station.  The flight jackets must be constructed of NOMEX if worn during flight, otherwise they should be stowed on-board in case of emergency ditching. Black flight boots are specified.

The garrison cap is still preferred.  The Auxiliary ball caps remain authorized, and neither are to be worn on the flight line at the Air Station.  A black watch cap is authorized and limited to wear when preparing the aircraft for flight outdoors in extreme frigid weather.  The black watch cap may be carried on-board for use in case of emergency ditching but not worn during flight.

Flight gloves are authorized as specified in COMDTINST M13520.1C, Coast Guard Aviation Life Support Equipment.  They are to be constructed of NOMEX and sage green in color.

b.  National Board action:  Approved.

c.  Chief Director final action: Approved understanding that the shift to the sage green flight suit with a black leather name patch does not warrant wholesale elimination of the current authorization to wear the blue flight suit and cloth name patch.  Accordingly, the authorization to wear the blue flight suit and cloth name patch remains in place until no longer serviceable.

6.  Formation of “AuxA Management LLC” to eliminate high insurance costs (Originator: NACO, COMO Al Malewski / Date:  07 Jul 21)

a.  Discussion: That section 5.M.1. of the Auxiliary Manual (Commandant Instruction M16790.1 series) be modified to reflect the Commandant’s approval of the organization of two corporations to support Auxiliary activities, namely: the Coast Guard Auxiliary Association, Inc. (AuxA) and another corporation be formed (AuxA Mgmt) to conduct and support AuxA’s business functions and activities, with a specific focus on expense minimization with respect to liability insurance. For the avoidance of doubt, every function and authority stays the same – the new corporation is being created in order to ensure that AuxA, and by derivation the Coast Guard Auxiliary, only pays for what it needs, nothing more nor less.

As a 501(c)(3) non-profit corporation, AuxA is incorporated in the District of Columbia. As a matter of insurance industry practice, AuxA’s insurers require AuxA’s management function and activity liability insurance premiums to be based upon its total membership count, whether only one member performs AuxA’s business management functions and activities, or if the entire membership performs those functions and activities. Additionally, as a matter of District of Columbia law regarding non-profit corporations and of Coast Guard policy, membership in AuxA is directly linked to Auxiliary membership (CGAux.) This means that as long as an individual is an Auxiliarist, they must be a member of AuxA.  Consequently, when based upon an AuxA membership count in the tens of thousands, the resultant insurance premium costs about $45,000 per year.

The practical reality is that only about 60 AuxA members perform the AuxA business management functions and activities that require liability coverage by an insurance policy. The vast majority of AuxA members never perform AuxA business management functions and activities. These individuals are properly covered in their capacity as federal employees when they perform Auxiliary assignments to duty; they just happen to also be members of AuxA. As a consequence, AuxA must insure all 22,000 Auxiliarists because they are perforce members of AuxA.

By creating a second 501(c)(3) non-profit corporation focused on performance of AuxA’s business management functions and activities, and comprised solely of the 60 AuxA members who perform them, AuxA will be able to divest itself of the unnecessary liability coverage for the other tens of thousands of its members, and only carry liability coverage necessary for the 60 members of the second 501(c)(3) non-profit corporation (AuxA Mgmt).  The premium for that policy would be about $5,000, yielding a recurring annual savings to AuxA of approximately $40,000. These savings would be applied by the National Board to Auxiliary unit support across all Auxiliary districts and regions.

With volunteer membership nationwide on the ebb, such savings are the equivalent of nearly 1,000 new members per year, with no additional burden on Coast Guard infrastructure (security checks, new member ID cards, and the like). AuxA senior management believes that their fiduciary duties to the Auxiliary and the wider Coast Guard enterprise compels them to implement this change.

Of note, this does not require the 60 specific members to give up Auxiliary or AuxA membership. They just also be members of an authorized entity for liability insurance purposes because the duties of conducting and supporting AuxA’s business functions and activities does not assign them to duty.

b.  National Board action:  Approved.

c.  Chief Director final action:  Approved.  In concert with AuxA’s existence, AuxA Mgmt shall be incorporated in the District of Columbia.  Its organization and operations shall be prescribed by requisite Articles of Incorporation and By-laws, as amended from time to time.

7. Mandatory AuxA Membership (Originator: NACO, COMO Al Malewski / Date: 29 Nov 21)

a.  Discussion.  Recommend that the Auxiliary Manual (COMDTINST M16790.1 (series)) and all other Auxiliary or Coast Guard documents or instructions be amended to remove any requirement that members or applicants for membership in the Coast Guard Auxiliary must also be members of Coast Guard Auxiliary Association, Inc. (AuxA).

Because of the manner in which the insurance industry rates its policy holders, the AuxA will save approximately $40,000 of Auxiliary funds annually to support the missions of the Auxiliary by removing Auxiliarists from membership in the AuxA.  There is no longer any need for Auxiliarists to be members of the AuxA nor is any practical purpose served by mandating that Auxiliarists maintain membership in the AuxA.  No benefit of any description provided to Auxiliarists by the AuxA is dependent on membership in the AuxA.  All benefits offered by or through the AuxA are dependent only upon membership in the Auxiliary, not the AuxA.

b.  National Board action:  Approved.

c.  Chief Director final action:  Approved.

(1)  AuxA membership’s direct linkage to Auxiliary membership has been a matter of Coast Guard policy that required as long as an individual was a member of the Auxiliary then they must also have been a member of AuxA.  However, District of Columbia law neither compels nor prohibits all Auxiliarists to also be members of AuxA.  This negates policy that directly links membership in both organizations.  As further noted in National Board Recommendation 6 above, more accurate and appropriate AuxA liability insurance coverage can be achieved through proper AuxA Mgmt establishment.

(2)  Auxiliarists may therefore enroll and retain Auxiliary membership without concurrent AuxA membership unless they perform duties on AuxA’s behalf.  Further, unless an Auxiliarist currently performs duties on behalf of AuxA they are no longer recognized as a member of AuxA.

(3)  The AuxA-10 Consent to Membership form is no longer required for submission as part of an Auxiliary enrollment application package unless an applicant expressly desires AuxA membership.

(4)  Most importantly, Auxiliary membership independent of AuxA or AuxA Mgmt membership does not divest an Auxiliarist of the privilege to shop through AuxA nor participate in AuxA Member Benefits programs.  Such benefits programs remain derived from private industry’s desire to recognize Auxiliarists’ service to the Coast Guard.  Concurrently, it does not void an Auxiliarist’s financial obligation to pay their Auxiliary dues, including those prescribed for national level.

8.  Creation of Paddlecraft Staff Officer Positions at the District, Division, and Flotilla Levels (Originator: D8-CR DCO, COMO Patrick Feighery / Date: 18 Oct 21)

a. Discussion. Authorize and establish staff-level positions at the district/region, division and flotilla levels for the paddlecraft program. COMDTINST 16794.11A established the Paddlecraft Ashore and Afloat programs of the Auxiliary on August 18, 2018.  As part of that instruction, each district/region was authorized to appoint a Paddlecraft Coordinator to oversee the program within his/her respective district or region.  The COMDTINST did not allow for the appointment of district, division or flotilla staff officers to oversee the program.

Inasmuch as Paddlecraft Coordinator is not a staff position and therefore does not appear in an Officer Directory report, there is no clear-cut line of communication for the National Recreational Boating Safety Directorate to employ when disseminating paddlecraft safety information, providing support, quality control or coordination down chain as they have no way of knowing who to communicate with at any level of our organization.

Currently there are 6 people within the RBS Directorate that have paddlecraft attached to their job designation.  A robust organization exists at the National level but not down the COLM.  Statistics and trends indicate significant increases in people participating in paddle sports, paddlecraft drownings and unneeded SAR cases.

It is now time to devote the same amount of attention to the paddlecraft community that is already devoted to other areas of recreational boating.  Implementation of this recommendation will ensure that critical information is passed to those who need it, and that responsibility for establishing, executing and maintaining the paddlecraft mission is properly defined and managed.  It will also help reduce the upward trend of paddlecraft fatalities, and unnecessary SAR cases.  It is anticipated that adoption of this recommendation will have zero impact on the Auxiliary’s national budget as the hierarchy already exists at the national level within the RBS Directorate.

b.  National Board action:  Approved.

c.  Chief Director final action: Disapproved understanding that the need for creation of staff offices at so many organizational levels warrants additional assessment.

(1)  The proposal’s concern is that these staff offices are needed to ensure that critical information is passed to those who need it even though a Paddlecraft Coordinator is authorized to be assigned for program management throughout a district or region.

(2)  Further, nothing prohibits creation of Assistant District Staff Officers to assist with program management within a district’s or region’s operations program and its organization.  With such tools available to address the concern, the proposed expansion of staff offices requires additional justification which should be achieved through a formal work group assessment.

9.  Auxiliary Culinary Assistance Program Device (Originator: DIR-H, Lee Zimmerman / Date: 18 Jan 22)

a.  Discussion.  Proposal for a device authorized for the Auxiliary Culinary Assistance Program (AUXCA) to indicate completion of the prescribed training as specified in the AUXCA SOP for the position of AUXCA-1 only.  This requested vote by the National Board is for a change to USCG-AUX Uniform Regulations.

This program has been authorized as an Auxiliary program for over 10 years.  The design for this device was initiated by CG-BSX and the prototype was presented by Vanguard Corp (who produce most CG insignia).  The device is to be worn on the left side of the blue uniform shirt/blouse/dress jacket above the ribbons/medals and other devices earned.  It will be approximately the size of the AUXOP device with a back pin.  The metal version is the only version created thus far and not as a sew-on version.  If that design is approved, then a sew-on version would be subsequently created (in white/silver).

b.  National Board action:  Approved.

c.  Chief Director final action:  Approved.

 

 

Respectfully,

Captain Troy P. Glendye

Chief Director of Auxiliary (CG-BSX)